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Simple Project Manager 2.22 May 5th 2016

since 2.22(.01) added password manager – more in the changelog further down

since 2.21 a bugfix and smaller fixes – more in the changelog further down

since 2.20 detailed project time reports with time filters for each user, overall search, hide offline customers, last active projects an dashboard, muliple file upload for customer docs, some other fixes and improvements, more in the changelog below

V2.13 some medium fixes

V2.12 some small PHP5.3 updates

V2.11: some fixes for project attachments

V2.1: a small update before the next greater release – the unique IDs of projects are shown now in different project views and projects are searchable by project ID, some small fixes

V2.01: added auto-close for timer-popup after time-measurement is finished, some small fixes

V2.0: added Knowledgebase, added Timer with popup functionality, added categories for projectes (subprojects), some fixes – all updates can be found detailed further down in the changelog

V1.51 & V1.52: Some language updates

New since V1.5: Added a lot of statistics for different sections, added todo tracking, set milestones for time entries – all updates can be found detailed further down in the changelog

New since V1.41: Added new language Dutch – many thx to Daniel van der Stelt, added possibiliy to use table prefix

New since V1.4: Multi language support currently including english and german, updated projects overview – apposite default fold outs (working projects, actions on projects, …), prevention of more than one open working time per user, redesigned confirmation page, some small fixes too

New since V1.35: Improved accessibility of the document management within customers' and projects' document management, the number of open Todos is displayed on menue and on landing page, each user can define his weekly and monthy working load in his profile, users can delegate todos to other users, show/hide function for for projects' overview

New since V1.3: Added document management for projects as well, added project files options to the User-Rights-Management, added Todo-Section for every user.
Added some small updates and fixes too.

New since V1.21: Added 2 more Options for the User-Rights-Management
» View only own projects-times
» View all projects of assigned customers

Added some small updates and fixes too.

New since V1.2: Completely new user rights management, the userlevels are gone – now you're able to define what each user should be able to do. (Now you an add users which e.g. are only able to view assigned customers an their files w/o projects, or add users w/o admin-privileges but is able to add times to all projetcs too, …
The projectviews are equipped with a view more infos and helperlies

New since V1.1: Documentmanagement and much more Customer details

The idea behind Simple-PM is an easy to use Projectmanagement tool.
I was searching a while for something like that and unfortunately nothing was the right one for me.
So I began to program my own project manager and here it is  :)

I use it for my projects since July 2009 as admin only, so I don't have to assign me to projects, nonetheless I have included a user-management, so that you have the possibility to assign different projects to appropriate users only.



  • Just two levels of user-rights (Administrator or custom user rights) NEW since V1.2
  • edit their profildata
  • add their working-times to projects they are assigned to
  • administrators can add their times everywhere
  • administrators can manage a lot of users and define there project and user rights
  • ability to write todos NEW since V1.3
  • ability to delegate todos NEW since V1.35
  • ability to define own weekly/monthy working load NEW since V1.35


  • a lot of details for each customer
  • access projects through customerviews
  • inactive customers and their projects can only be viewed by an administrator
  • short overview of assigned project and their working times
  • short overview of assigned documents and their working times NEW since V1.2
  • short overview of assigned todos and their working times NEW since V1.3

Statistics NEW since V1.5

  • with JQuery's jqBarGraph
  • all projects (spent time) per customer
  • all project-times per project (splitted into months and then into days) – days with milstones will be signalized
  • all projects to single user
  • single projects to single user (month/year – day/month)
  • own projects via profile
  • own single project via profile

Documents NEW since V1.1

  • document management included, invoices, offers and other documents can now be uploaded to the customers
  • the documents are only downloadable by administrators (no direct linking) or users with rights to view the customer's documents


  • create projects and assign them to the customers
  • assign users to the projects
  • start time-measurement just by clicking on start now icon
  • stop time-measurement immediately just by clicking on stop now icon or edit unclosed working-time
  • add custom working-times by clicking the appropriate icon
  • categories within a project to get a better overview NEW since V2.0
  • dynamic timer to show you how long you're currently working – with popup functionality NEW since V2.0
  • search for unique project IDs NEW since V2.1
  • …..

Project-Files since V1.3

  • document management for projects included, every kind of document can now be uploaded to your projects
  • the documents are only downloadable by administrators (no direct linking) or users with rights to view the project's documents
  • different user-rights for adding/editing/viewing and deleting project files

Languages since V1.4

  • SPM supports mutli languages, currently english and deutsch
  • it's possible to add new languages by copying one of the language directories and edit the copied files
  • every user can use his preferred language during the login process

Knowledgebase since V2.0

  • Administrators can manage access to knowledgebase entries
  • Entries can be created, edited, deleted (WYSIWYG-Editor)
  • Searchable entries with keywords support
  • Possibility to create entries just for “myself” or all qualified users

Password Manager since V2.22

  • possibility to save sites/URLs with username and passwords
  • passwords will be saved encoded to the database
  • only with the SPM-User password these passwords can be decrypted
  • possibility to save clear text passwords next to the encryped ones
  • included random password generator


URL: http://spm.envato.homac.at/
USER: admin
PASS: pass

Current Version Simple Project Management 2.22 May 5th 2016

Update instructions and update scripts are included

Updates V2.22.01 May 6th 2016

  • fixed: mistake in update instructions

Updates V2.22 May 5th 2016

  • added: password manager with some security features
    – saving encrypted passwords to the datebase (mysql aes_encrypt)
    – encryption only possible with SPM-User password
    – possibility to save plain text passwords next to the encryped ones too

Updates V2.21 April 15th 2015

  • fixed: sql troubles when trying find the highest customer's number when creating a new customer
  • fixed: replaced PHP short tag in language file
  • fixed: considered undefined indexes and mysql_connects

Updates V2.20 October 20th 2014

  • fixed: quote troubles in various forms
  • improved: some additional links added to reach different sections faster
  • added: different views for customers list (online/offline/all) incl. default view
  • added: different views for projects list depending on customer's state (online/offline/all) incl. default view
  • improved: default language can be set in the config
  • added: last active projects linked and ready to restart/stop on dashboard
  • added: showing highest used customer number when adding new customer
  • added: project times report for each user on user's page
  • added: own project times report on profile page
  • added: possibility to upload multiple files on customers' documents page at once
  • improved: focusing “OK” button on confirmation pages by default
  • added: allover search for customers, projects, project files, customer documents and knowledge base entries
  • updated: translated missing Dutch (nl) language parts
  • fixed: some smaller fixes and removed unused codes, arguments

Updates V2.13 2012-10-29

> -) Fixes for special form field data
> -) Some SQL-query fixes
> -) Fix for sporadic bug during downloads of project files
> -) Fix for sporadic bug during downloads of customer files
> -) Customer status update fix

Updates V2.12 2011-07-24

> -) Some PHP 5.3 fixes

Updates V2.11 2011-04-11

> -) Some fixes to projects' attachments

Updates V2.1 2011-01-28

> -) Some really small fixes in the projects
> -) Added some shortcuts to projects details and edit views
> -) Added possibility to search for project IDs
> -) Added project IDs to details, list and edit views
> -) Stay tuned for the next major realease  :)

Updates V2.01 2010-08-02

> -) Added auto-close for timer-popup
> -) Some small fixes among others to customers form (ZIP-code), html-entities for todos (detailed view), …

Updates V2.0 2010-06-25

> -) Added searchable knowledgebase
> -) New user-permissions for the knowledgebase added
> -) Added time-measure info with popup function
> -) Dateformats can now be defined in the language files
> -) Dynamic project option on customer selections while creating/editing a todo
> -) Subprojects (categories) for projects
> -) quoting checks (dbquote-function implemented)

Updates V1.52 2009-12-11

> -) Some language fixes

Updates V1.51 2009-12-07

> -) Some small layout and language fixes
> fixed the overall width on dashboard
> small language fixes
> added complete Dutch translation – thanks again to Daniel van der Stelt

Updates V1.5 2009-12-06

> -)Some small fixes
> cust_act (customers_main)
> -)Added number of projects to the customers' overview
> -)Now it's possible to add a milestone to a time-entry
> -)Added some statistics (using JQuery's jqBarGraph)
> – all projects (spent time) per customer
> – all project-times per project (splitted into months and then into days) – days with milstones will be signalized
> – all projects to single user
> – single projects to single user (month/year – day/month)
> – own projects via profile
> – own single project via profile
> -)Delegated todos can be followed now
> – the receiver of a delegated todo isn't able to delete or redelegate todo
> – as a delegator you are able to redelegate, edit and/or delete your delegated todos
> – as a delegator you can follow the user actions on your delegated todo
> -)A little bit redesigned dashboard with some statistics

Updates V1.41 2009-11-14

> -) Added table prefix option
> – now there should be no intersections of table names
> -) Added Dutch language
> Many THX to Daniel van der Stelt
> -) Small fixes
> – Removed pre-created data/docs directory, now SPM can create the docs-directory with the correct permissions
> – Correct sorting of customers in customers' overview (depending on custno, company name and/or contact person)

Updates V1.4 2009-11-01

> -) Customers and project are neatly arranged now on the user edit page
> -) SPM is multilingual now
> currently available languages are English and Deutsch
> it's easy to add your own language, the language files are placed in the lang directory
> debug function included, if a key wasn't found a mail with these information will be sent to $conf_admin_mail
> -) Updated projects overview
> now the projects are fold out by default if
> it's the first customer in the list (since 1.35),
> one of the projects has an open time entry or it's an currently updated project (starting, stoping, editing, …)
> -) Prevention of starting workings on projects many times by one person
Now you're only able to start work on one project,
> to start your work on another one you have to stop the open work first.
> You can still add complete working times as always, regardless from open working times
> -) Redesigned Confirmation Page

Updates V1.35 2009-10-17

> -) Small small and medium bugs fixed
> -) Customer's document management is now accessible through customer's details too (if there are enough permissions)
> -) Project's document management is now accessible through project's details too (if there are enough permissions)
> -) Value of open Todos can now be viewed in the menue and on the landing page
> -) Users can define their intended weekly and monthly working load (hours)
> Information about their status in the current week/month can be found near the logout button)
> -) Added show/hide function for projects' overview
> -) Added spent time and number of projects to each customer on projects' overview
> -) Added ability to delegate todos to other users, can be en/disabled in the conf.php

Updates V1.32 2009-09-20

> -) Bugfixed conf.php
> fixed problems with the custom user rights
> to update from 1.3x to 1.32 open conf.php and replace $pm_auth_acl with $pm_acl

Updates V1.31 2009-09-19

> Just updated the setupscript

Updates V1.3 2009-09-16

> -) Added document management for projects as well
> Now you are able to upload various files to your projects.
> -) Added more options to the User-Rights-Management:
> + View files of accessible projects
> + Add files to accessible projects
> + Add/Edit/Delete files of accessible projects
> -) Added Todo-Section for every user
> Users can add, edit, finish, unfinish, delete todo-entries
> Assignment of todos to projects and/or customers can also be done independently of each other
> -) Added customer infos to project details incl. direct linking to customer
> -) Added status-colors for projects and customers on user-editing page

Updates V1.21 2009-09-09

> -) Added more options to the new User-Rights-Management:
> + Viewing of only own project-times
> + Viewing of all projects of assigned customers
> -) small bugfix for customers' overview (user-rights disruption)
> -) small ugfix for customer's detailview (if no companyname was set, the customer was not displayed)
> -) Small appreciation of documentuploads (if an error occurs you will stay on the uploadform-page)
> -) Little Update for the Setup-Routine (Tablenamechecks)

Updates V1.2 2009-09-05

> -) Added function checkdnsrr if not exists (especially Windows-Plattforms with PHP-Version under 5.3.0)
> -) New User-Rights-Management:
> + Add times to all projects OR only assigned projects
> + View all projects OR only assigned projects
> + View all customers and files OR only assigned Customers with their files OR only customers with assigned projects w/o their files
> Note #1: if someone is able to view projects, he is able to view assigned customers-data (either with or without files) too
> Note #2: if someone is able to view customers, he is able to view assigned projects too
> -) Bugfix for projectlist (times to assigned projects could not added)
> -) Bugfix for profile-permissions for Non-Admins
> -) Projectlists:
> + Added number of sessions to the project descriptions (customer details, projects overview) > + Short statement are now clickable to view more details (if available) in the project details
> + Added links to expand/retract comments all by one click

Updates V1.11 2009-08-10

> Mysql-password-function workaround (old_password vs. password) for setup SimplePM (pass will be set by function not by string)
changed files: setup.php, tables.sql
Only necessary for setting up and installation

Updates V1.1 2009-08-03

> Added much more details for the customers
> Added document management
* Now you are able to upload various files to your customer.
* Invoices, Offers and other documents can be added to the customers. > Documents can only be viewed by admins (no direct links)
> Small fixes
> Update-information and -scripts are included

Updates V1.01 2009-08-03

> Fixed comments-bug for admin-time-edit-form

I hope you like it.


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